Complain to the boss! – The Adhoc.Support consumer advocacy community privacy notice
As a global data provider and provider of research results, we take privacy and data security very seriously and believe that everyone’s personal data should be treated responsibly and ethically. We have tried to make this notice as easy to read as possible, but if anything is unclear, please contact us at dataprotection@adhoc.support.
What is covered by this notice?
WebshopCompany Ltd, as a service provider, relies on the use of personal data to operate Adhoc.Support advocacy community and is responsible for the secure collection and use of your data. This starts by being clear about how we collect, use, and protect your personal data. This notice explains how we use cookies when you visit our website. Please note that our Customer and Marketing Privacy Statement applies if you choose to submit personal information to us through one of our web forms, such as a contact form, download form, join form, etc. This means that we decide why and how we process the data.
WebshopCompany Ltd (hereinafter “we”, “us”, “our” or “WebshopCompany”) is made up of several companies, each of which separately controls the information provided by visitors to our website. WebshopCompany Ltd is based at 1 Northumberland Avenue, Trafalgar Square, London, WC2N 5BW, United Kingdom.
Use of cookies
We collect information from cookies and similar technologies when you visit our website. This paragraph provides information about the cookies we use, how they work and your choices about cookies.
Manage cookies through the settings
When you accessed this website, you received a warning message offering you the choice to accept or reject cookies, except for the strictly necessary cookies (described above).
Managing cookies on your device
Through your browser settings, you can also choose how your web browser handles cookies on your device. If at any time you choose not to accept cookies, websites may not function properly and certain services may not be available. Each browser and device is different, so please see the links below for information on how to manage cookie settings on each browser.
How long we keep your data
We will only retain your personal data for as long as necessary to fulfil the purpose of each cookie or until you change the cookie setting as described above.
With whom we may share your personal data
In order to use your personal information as described above, we may share it within WebshopCompany and with trusted third parties who provide services to us. Below is some more information about the types of organisations and what we may share with them.
WebshopCompany Ltd. companies. This means that we may transfer some of the personal information we collect to companies in the WebshopCompany group located in different countries. For example, if teams in other locations would need access to cookie data for analytical purposes, we may do so. For analysis purposes only, anonymously.
Our service providers. These organisations process data on our behalf. They only have access to the personal data they absolutely need to provide the service and in all cases, we have contractual safeguards in place to ensure that the data is not disclosed or used for other purposes.
Our service providers fall into the following categories.
Web application firewall (protects web applications by filtering and monitoring HTTP traffic between the web application and the Internet)
Cookie consent management platform (allows us to inform you about the use of cookies and to ask for your consent to use cookies)
Other organisations;
we need to share personal information to establish, exercise or protect our legal rights, including with our legal and other professional advisers;
we are restructuring our business, or if we are selling the business, we may share your data with a prospective buyer;
Transfer of personal data outside the EEA
If your physical address is in the European Economic Area (“EEA”) or Switzerland, we will take all steps reasonably necessary to keep your personal data within those territories. In some cases, however, we may need to share your information with other WebshopCompany Ltd. group members or third parties located in countries outside of those areas. These countries may not have similar data protection laws and may not protect your personal information to the same extent. In these cases, we will put in place appropriate safeguards to ensure that your personal data is adequately protected.
Specifically, we use the following:
Standard contractual clauses: we use standard contractual clauses for the transfer of personal data to entities outside the EEA. These contractual commitments have been adopted by the European Commission and ensure adequate protection of personal data transferred to countries outside the EEA by requiring recipients of personal data to comply with certain data protection standards, including the obligation to apply appropriate technical and security measures. We use standard contractual clauses when transferring data to other Adhoc.Support = WebshopCompany Ltd. corporate community members and when transferring data to recipients located in countries that are not covered by the Compliance Decision (see below).
Where the European Commission or other relevant competent authority has determined that a country outside the EEA or Switzerland provides an adequate level of data protection, personal data may be transferred to that third country without implementing the other safeguards mentioned above. WebshopCompany Ltd. may rely on adequacy determinations when transferring data to companies located in countries where such safeguards have been granted.
How we store and protect your personal data
We do our best to protect your personal data from loss, misuse, unauthorised access, disclosure, alteration and destruction.
This section describes the measures we take to keep your personal information secure
We use data centres that have high physical security measures in place to store and protect your data and our systems;
We conduct independent penetration tests annually and continuously monitor our systems and applications for vulnerabilities; if you believe you have found a security problem or vulnerability in one of our systems, please contact us at wsc@WebshopCompany.uk or, in the event of a serious problem, report it to our other contact details.
Your personal data is encrypted using TLS in transit and AES256 encryption in storage;
We only allow access to your attributable data (by this we mean your directly identifiable data) to those WebshopCompany employees and contractors who need it to perform their job duties, such as our customer service team, so that they can respond to you in writing when you contact us;
We make security the responsibility of all our employees and contractors and train our staff to recognise security risks and protect your personal information.
Our website may from time to time contain links to and from other websites. If you follow a link to such websites, please note that these websites may have their own privacy notices and that we cannot accept any responsibility for these websites. Please check these privacy notices before submitting your information to these websites, even if we have directed you to that site for a particular purpose.
Your rights in the Adhoc.Support community
There are a number of ways in which you can control the personal information we hold about you, which is designed to give you more choice and control over your personal information. These rights are described below. Please note that as this notice relates to the use of cookies, without further information it may be difficult or impossible for us to identify you in our systems when you visit this website. If you provide your information through a web form, such as a contact form or download form, please read our privacy statement there.
Your right to request access to your personal data
You can request confirmation that we are processing your personal data and a copy of the data we hold and related information (including when you gave us permission to use your data). This is available in our system digitally and time-stamped through your customer account at any time.
Right to request rectification of personal data
You may ask us to correct inaccurate data about you and to complete incomplete data held about you.
Right to request the erasure of personal data
You can ask us to delete the personal data we hold about you.
Right to withdraw your consent
If you have already given us your consent to use your personal data, you have the right to change your mind at any time and withdraw your consent.
Right to restrict the processing of your personal data
You may request that we restrict the use of your data to storage only, that we stop using your data for any other purpose, or that we retain data that is to be deleted.
Right to object to the processing of personal data
You may object to certain types of processing of your personal data in certain specified circumstances. You may do so only in writing, stating your reasons.
Right to data portability
If you have given your consent to the use of your personal data, you have the right to receive a copy of your personal data in a structured and machine-readable format, available in your social media member account.
Automated decision-making
We do not intend to make decisions in any matter or proceeding solely by automated means that have legal or other significant effects on you, but we will update this notice if that situation changes and will notify you of those changes.
Exercising your rights in Adhoc.Support
You can exercise any of the rights set out above by contacting us using the contact details below. Once you have submitted your request, we will contact you through our electronic customer interface. If you have not logged in through our interface and your identity cannot be verified through this method, we may contact you to request additional information to verify your identity (as we want to make sure that you are the person requesting your information). Except in rare cases, we will respond within 1 month of receiving this information or, if no such information is required, we will complete the process within 30 days of receiving a full explanation of your request. While some rights apply generally, others are only available in certain circumstances, so if we feel that a right does not apply to you, we will inform you of this and explain the reasons for our decision.
Complaining to the regulator
You have the right to complain to the data protection regulator if your legal rights have been infringed or if your personal data has been used or is being used in a way that you believe does not comply with data protection law. You may also have the right to seek judicial redress. You can contact the appropriate regulatory authority, ask a member of our staff or find one on the internet, for example by searching for “Data Protection Regulatory Authority”. However, we encourage you to contact us before making a complaint and we will try to resolve any problems or concerns you may have.
How to contact us
If you have any questions about this notice, or about how we collect, store and use personal information, or if you wish to exercise your rights as described in the “Your rights in the Adhoc.Support community” section of this privacy notice, you can contact our Privacy Officer
By email: dataprotection@adhoc.support
By post: to the Data Protection Officer
WebshopCompany Ltd. 1 Northumberland Avenue, Trafalgar Square, London, WC2N 5BW, United Kingdom.
Updates to this notice
Although we reserve the right to amend this notice at any time, if material changes are made, we will notify you by email or other appropriate means to give you an opportunity to review the changes before they take effect.
This notice was last updated on 13th May 2023